The Board and membership of the Society for the Furtherance & Study of Fantasy & Science Fiction — a.k.a. SF3, the nonprofit parent organization of the WisCon convention — will meet on Sunday, October 28 at 1pm Central Time. This meeting will be held solely as a conference call; there will be no in-person meeting. Members will be able to join the conference call via phone or internet.
In order to vote at the annual meeting, you must be a current member. “Current member” simply means you’ve paid for your membership this year between September 1, 2018 and the deadlines below.
Purchase your membership by mail: The postmark deadline for your membership form and payment is Wednesday, October 24. If you plan to purchase or renew your membership by mail, email the SF3 Treasurer at email@example.com before the deadline; this will allow us to ensure that you receive meeting information in a timely manner, even if the mail is delayed.
Purchase your membership online: The online membership deadline is Wednesday, October 24, 11:59pm Central Time.
Membership rates, a PDF membership form and mailing instructions, and the online membership gateway are all available on the Join page at the SF3 website.
All current members will receive a PDF document via email which will include the meeting agenda, financial reports, and committee reports. Keep an eye on your spam folder as attachments can sometimes fool even the savviest spam filter.
Paper materials are mailed by request only. Email the Corresponding Secretary at firstname.lastname@example.org by 11:59pm Central Time on Wednesday, October 24 at the latest to request paper materials. Earlier requests will allow us to mail your packet earlier, reducing the danger that you will not receive it prior to the meeting.
Two officer terms end this year: Corresponding Secretary and Recording Secretary. If you are considering putting your name forward for either position, please review the list of officer duties on the SF3 website. If you have additional questions about either role or about the process for joining the Board, please email SF3’s Personnel Committee at email@example.com or email the Board with questions about their experiences at firstname.lastname@example.org
If you become an SF3 member and are unable to attend the meeting, you may choose to ask a member who will attend to vote for you by proxy. The proxy form can be found on the SF3 website, and must be postmarked by October 24 or emailed to the Corresponding Secretary at email@example.com by 11:59pm Central Time on Saturday, October 27. If the form is mailed, you may also wish to email the same information to ensure that it is received prior to the meeting.
If you have questions about the upcoming meeting, please contact the SF3 Board via email at firstname.lastname@example.org