Invitation: WisCon Town Hall Event

It’s been almost two years since our community has been able to meet in person, and a lot has changed. The board of SF3, WisCon’s nonprofit, invites you to join us for a virtual town hall meeting on 11/14/2021 at 1:00pm central time to discuss where WisCon has been and where we’d like it to go in the future.

Our agenda is structured but flexible. We will be discussing problems the WisCon community has been dealing with in the past and present, including racism and microaggressions that we’ve seen on panels and in social spaces. We want to listen to what people have experienced and make space for the community to speak; and we also want to develop and enact strategies which will make WisCon a safer, welcoming space, where BIPOC members can feel at home. As we discuss WisCon’s future, we’ll explore ways to make WisCon a welcoming convention for everyone, through programming, anti-abuse policies, accessibility, workshops, and new ideas for WisCon activities and outreach.

We need your feedback and thoughts to make WisCon a sustainable community, transforming to meet the challenges and needs specific to our community. If you’d like to join us, RSVP on Eventbrite and we’ll follow up later with details on how to join the virtual meeting.


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Beginning the Strategic Planning Process

As noted in our recent Anti-Racism Statement, SF3 will begin a process of strategic planning, starting in early November. The purpose of this strategic planning process will be to re-evaluate the mission, vision, values, structure, and policies of SF3 as an organization, in an effort to eliminate racism in organizational structures and projects, and to increase equity, safety, and inclusion for all members of our community — BIPOC in particular. 

A strategic planning process is meant to deeply engage the full WisCon/SF3 community in the work of imagining what SF3 and WisCon can be — what the community as a whole wants and needs it to be. 

To that end, over the course of the next year, SF3 will establish a temporary Strategic Planning Committee, created for the explicit purpose of planning and implementing organizational change according to community input and feedback. This committee will begin by developing a process for community engagement that allows all community members to speak about their experiences with WisCon/SF3: about the failures and successes of the organization and its projects, and to offer ideas for change and improvement . This listening process will consist of varied formats so as to give space for all who wish to be heard to do so safely. One example is a virtual Town Hall, currently planned for November 2021, in which non-officers who serve on the SF3 board (organized by Charlie Jane Anders and Annalee Newitz and moderated by Arley Sorg) will hold a community conversation to discuss and envision the future of WisCon/SF3.

A strategic planning process for SF3/WisCon will occur in two phases. The first phase, as noted above, involves listening to the community: gathering information, input, and feedback through events such as the virtual Town Hall, Board listening sessions, member surveys, etc. Some of these will allow people to provide feedback without disclosing identity. The Board and strategic planning committee will collect the details of these discussions; the Strategic Planning Committee will then move to the next phase — determining how to implement feedback, suggestions, and organizational change. This work will include developing a new Mission Statement for SF3 as well as revising organizational and project structures, practices, and more to support equity and empowerment of BIPOC members.

The first step, to begin in the weeks following the upcoming SF3 Annual Member Meeting, will be for SF3 to establish the Strategic Planning Committee, and to begin discussing and developing actionable plans and a timeline for holding community conversations and gathering feedback.

If you feel strongly about the future of WisCon and SF3, and would like to be a part of this workgroup, please email the SF3 President with the subject line: Strategic Planning Committee. You do not need to have previously been involved in either SF3 or WisCon to volunteer.

SF3 is committed to eliminating racism, white supremacy, and other barriers to inclusion within all of our projects and spaces. Through listening, accountability, and concrete action, we will work toward building an organization that creates truly inclusive spaces to explore and understand identities, injustice, and possible paths to a more equitable future, via speculative media.


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SF3 Annual General Meeting: October 24 + Open Officer Positions

SF3 is the nonprofit organization that’s responsible for WisCon; it provides long-term governance and financial management not only for the annual convention, but also for other projects and initiatives.

SF3’s Annual Meeting is coming up on Sunday October 24 at 1PM (Central). This meeting will be held virtually; you can join by telephone or online. If you are a current SF3 member you will receive information about how to join no later than Thursday, October 14 , via email. 

This meeting is where officers on the SF3 board present their annual reports, and where significant business facing the organization is discussed. Anyone who is a member of SF3 can attend and vote at the annual meeting—you can join SF3 at http://sf3.org/join/. The deadline for joining SF3 prior to this year’s meeting is Wednesday October 20.

This year’s Annual Meeting is particularly important, because all current board officer positions will be open. At least three of officer roles—President, Treasurer, and Secretary—must be filled for SF3 to continue to legally operate and keep its 503(c)(3) status. At the time of this posting, we don’t know of anyone who plans to stand for any of these three positions.

We encourage anyone who loves the WisCon annual convention to consider standing for an open board position. At a very general level, board members are expected to participate in discussion about policies and governance for SF3, and to help ensure that SF3 is on sure footing for the future (financially and organizationally). This ranges from making sure our annual taxes are accurate and filed on time, to discussing our mission and values, to planning new projects or initiatives. More information about specific board roles can be found at http://sf3.org/about/board-duties/. Though the current officers are not able to remain in their positions, they will be available to help orient new board members. 

One of the past failures of the SF3 board has been its lack of support for participation from BIPOC members of the WisCon community. As noted in our recent Anti-Racism Statement, we are undertaking a strategic planning process focused on inclusion and eliminating practices and attitudes that contribute to a white supremacist culture. This strategic planning work is separate from the board, although we expect both groups will be in frequent communication.

SF3 membership is free for BIPOC. Moreover, if you are Black, Indigenous, or a person of color and have any interest in joining the SF3 board as an officer, we hope you will do so! While the many officer vacancies is a hurdle, we also hope it will be an opportunity for renewal and reevaluation of SF3’s direction. This will be happening at the same time as we are updating SF3’s  interim mission, vision, and values to center inclusivity and reject racism and white supremacy. 

If you have concerns about the commitment involved, or could join only with further support, you are welcome to contact any individual board member, or the board as a whole at board@sf3.org. 

If you are interested in standing for a board officer role, please contact Jess Adams at vicepresident@sf3.org by Tuesday, October 19 to express interest. Jess is also available to answer questions you may have about board roles.

Summary Agenda

A more detailed agenda, and all materials for the upcoming meeting, will be sent to SF3 members after October 14, no later than Saturday October 23. 

Old Business 

  • Officer reports 
  • Reports from committee chairs (WisCon concom, Personnel, Communications)

New Business

  • Elections to the board + open officer positions: 
    • President (Jackie Lee vacating, 1 year left in term)
    • Vice President – vacant, 2 years left in current term
      (Jess Adams interim Vice-President, June – October 2021)
    • Treasurer – vacant, 1 year left in current term
    • Secretary (term ending, Bronwyn Bjorkman will not stand for re-election)
  • Notice of appointment of Committee Chairs
  • Other business

The terms of officer positions are set according to our bylaws.

“The president and treasurer shall be elected in years evenly divisible by three; the vice-president shall be elected in the following year; the corresponding secretary and recording secretary shall be elected in the year after that.”

SF3 Bylaws, Section 4.3

(As of 2019, corresponding and recording secretary were collapsed into one role.)

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Vacancies on the Communications & Personnel Teams

We’ve got a variety of exciting roles that we’re looking for help with in our Communications & Personnel Committees. Unlike most of the Convention Committee (ConCom) roles, these tasks are spread over several months or are year-round, but because they are not all ramping up to a convention weekend, they are a LOT more chilled out. :)

Communications: Bloggers (up to three volunteers – one spot filled already)

WisCon’s blog is our primary method for communication with our community. It’s the main way that we recruit volunteers, share news that impacts the convention, fundraise, and keep conversations going. Our blog is published on our website, wiscon.net, and is collected into a newsletter format once a month for most of the year, becoming weekly in April & May. We’re looking for at least one and up to three volunteers who would like to help us tell people what’s up! Is that you? We’ll share a draft schedule of blog topics that will include some that we know we need, but you’ll be encouraged to write on any relevant topic — dig into WisCon’s history, to connect with our sibling organizations, and to spotlight our past guests of honor, attendees, and volunteers. You’ll also crosspost blog posts and newsletters to our social media, including Twitter & Facebook, in collaboration with the volunteers managing those accounts.

Commitment: 2-3 hours per month, increasing to 5 hours per month in April & May.

Communications: Facebook Wrangler (one volunteer)

Are you on Facebook? This role can be as big or small as you’d like it to be! Our Facebook content has generally been limited to cross-posts from our blog and some advertisements — so at minimum, we’d like you to respond to comments & messages there, as well as helping us run a few advertisements per year. At maximum? The sky’s the limit, as long as you keep it related to our mission & values.

Commitment: 1-2 hours per month.

Communications: Ads, Marketing, & Sponsorships (up to three volunteers)

This year, we’ll mainly be looking for sponsorships — businesses and individuals who would be willing to make a gift to support part of WisCon in exchange for our public thanks and a banner in that space. In the past, we’ve had sponsors for the Gathering and for various other events. In the past, this job has included selling advertisements in the Souvenir Program Book as well — we’re not sure what that will look like yet this year. This role is about reaching out to people and organizations that you believe WisCon’s community would love to hear about, and bringing them together!

Commitment: 1-2 hours per month October-May.

Personnel: Team Member (up to three volunteers)

You’ll follow a checklist to give new members of our committees or board access to the tools they need to make WisCon and all our other projects happen! You’ll also assist ConCom departments with documenting their roles, collaborate with the Communications Committee to write recruitment blog posts, and orient people to the tools they need (these include Google Docs, Gmail, and Basecamp).

Commitment: 1-3 hours per month.       

Please email personnel@sf3.org to volunteer!

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Organized? Responsible? WE NEED YOU!!

We’re seeking folks to Chair two of the committees that support WisCon!

What does a “Chair” do, though? And what’s all this about “Committees”?

Well, our Committee Chairs are primarily project managers — they make sure that the necessary tasks get done in order to carry out that committee’s purpose. When needed, they make the decision to cancel tasks that can’t be successful due to a lack of time, resources, volunteers, or all three. They are appointed by the board president of SF3, which is the nonprofit that provides oversight for WisCon.

You can think of our committees as workgroups, each of which has a clear purpose and purview.

There are currently three peer committees, and all are necessary for each others’ success:

  • The ConCom (Convention Committee), whose purpose is to carry out WisCon.
  • The Communications Committee, whose purpose is to maintain a flow of information between all of our projects (including WisCon!) and our community.
  • The Personnel Committee, whose purpose is to recruit, equip, and support all of our volunteers.

We need a chair for Communications, and a chair for Personnel. We have some volunteers ready to go to do the work in each of those committees, but we need you to step in! We’re also happy to help you find someone with whom you can co-chair, if you don’t want to go it alone.

Interested? Please contact president@sf3.org to express interest, or with any questions.

(Interested, but not in being a chair? Hold tight, we’ll have a post soon with information on volunteering for communications, for personnel, and for the ConCom! But we need to fill these two spots first, so tell your organized pals to reach out!)

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SF3: Interim Mission, Vision, and Values

As noted in our Anti-Racism Statement, the SF3 Board is undertaking work to reexamine our organizational mission with the intent to eliminate white supremacy and build an organization and convention where all members can thrive and contribute. In connection to this work, we are sharing interim versions of a mission statement, organizational vision, and a clear statement of our community values which center inclusivity and explicitly reject racism and white supremacy.

These interim statements will guide our work over the next year, including community-wide conversations and strategic planning to develop a permanent and inclusive set of foundational documents for SF3 and its projects, including WisCon.

Interim Mission Statement

SF3 seeks to provide and support spaces to explore and understand identities, injustice, and possible paths to a more equitable future, via speculative media.

Interim Vision Statement

A world where we engage collaboratively in imagining and building a future in which all members thrive.

Statement of Values

SF3 values a community that is inclusive and that welcomes diverse voices without privileging any particular identity over others; as a result, SF3 and its projects are committed to identifying and eliminating white supremacy within all activities. 

SF3 values spaces in which no one is silenced or discouraged from participating due to racism, sexism, fatphobia, transphobia, biphobia, homophobia, ageism, classism, colorism, ableism, nativism, anti-semitism, xenophobia, islamophobia, anti-immigrant sentiment, and other expressions of identity based hate. SF3 does not tolerate those behaviors and does not welcome participation in any of its activities by people who seek to exclude others from participation.

SF3 values accessibility defined broadly. We believe that implementing accessibility for one group can and often does create universal benefits; however, the implementation of a measure that improves access for only a single person is not less worthwhile. We strive to create and support spaces that are functional for people in all our physical and mental variety.  We also recognize that access needs can and often are in conflict. Every space may not be appropriate for or accessible to every person, but we will do our best in good faith to implement accessibility for as many people as possible. 

SF3 values the principles of restorative justice: encourage collaboration and reintegration rather than coercion and isolation; give attention to the unintended consequences of our actions and programs; show respect to all parties, including victims, offenders, and community members.

SF3 values diversity of thought, except expressions which deny or invalidate the identities and experiences of others.We understand that there is no true objectivity.  Every person is part of society and has a history that has shaped them. Who we are as individuals influences our understanding and decision making; inclusion and exploration of multiple perspectives leads to better decisions. 

SF3 values environmental sustainability. We use vendors that employ green practices, conduct our planning meetings remotely, give our members the ability to opt out from paper mailings and self-select printed materials at events, and make use of carbon offsets to reduce the overall impact of events requiring travel in addition to encouraging our members to use public transportation or share common rides with one another. We are committed to reducing global environmental harm, and to supporting a sustainable future.

SF3 values collaboration and consensus, while recognizing that the perspective and knowledge necessary for many decisions can be limited by role. The people who carry out tasks can and should be the decision-makers concerned with the methods used for those tasks. Strategic (multi-year) decision-making must be decided by the board, or proposed to the board for adoption, as the board exists and is configured in order to provide multi-year, overlapping personnel, appointed by member vote, and enabled to carry out those decisions.

SF3 values trust in each other and in openness to learning. All SF3 and project-related roles are carried out by volunteers who donate their time, knowledge, and labor to advance the org’s mission and to carry out its projects. We seek to assume good intent on the part of everyone involved in SF3 projects and activities. We strive to offer grace where words or actions are unclear to us, and seek to improve our own understanding, while nonetheless holding everyone involved responsible for their actions. Every one of us is working toward a more full understanding of the world, and that is a life-long and non-linear process.

SF3 values sincere effort to avoid harm, while recognizing that harm may occur with or without intent. A lack of intent does not negate or excuse harm. 

SF3 values the past while recognizing that the events, experiences, and truths that brought us to this point may not continue to be effective in the future, and that in many cases, aspects of the past which we individually found beneficial may have been actively harmful to others. We leave those things behind and seek new ways of thinking and acting that will benefit us all.

SF3 values a process of continuous learning within a culture of accountability. As such, we appreciate that people change over time, and that mistakes are a part of that process. We endeavor to reshape our opinions of each other’s abilities and potential based on who they are now, rather than holding tightly to their past errors — once they have been held accountable for those errors. Conversely, past accomplishments and status do not excuse current harms done by any person in our community, and we cannot excuse anyone, including individuals who were held in high esteem, if their behavior causes harm.


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SF3 Anti-racism Statement

WisCon’s parent organization, SF3, has been thinking deeply about the recurring racism and white supremacy culture within the convention and within our committees (the Convention Committee aka “ConCom”, the Communications Committee, and the Personnel Committee). The presence of racism and of white supremacist culture, which impacts and injures people with any marginalized identities, are parts of our culture that we must address.

SF3 rejects white supremacy, racism, misogyny, transphobia, homophobia, and ableism. The SF3 Board expects the same of our membership and has no tolerance for racist acts or statements.

We recognize that racism has led to conflicts at WisCon every year. This is unsustainable and wrong, and these are not isolated or unrelated instances — they are part of structural and historical problems. We also recognize that it is the SF3 Board’s responsibility to solve this problem, and the solution is not and cannot be asking BIPOC members of the community to fix the organization.

Further, we want to acknowledge that over the history of WisCon, many BIPOC community members have volunteered in good faith for the ConCom, the SF3 Board, and other projects. Those volunteering situations were hostile, and this organization failed to keep those volunteers safe or to enable their success. Those situations were also not isolated incidents, and are part of a larger pattern and organizational culture.

It is the SF3 Board’s obligation, in engagement with the WisCon community and all current and past volunteers, to address and fix systemic racism and other problems within our organization and its spaces. Being a welcoming, inclusive, and equitable organization cannot be achieved without honesty with ourselves and with others.

We recognize that white supremacy is baked into the social and cultural landscape of the US. Members of SF3/WisCon must recognize and work to counter this; it is work that white people in particular must undertake in order to live up to WisCon’s values and purpose.

The SF3 Board, within their purview over nonprofit governance, is reexamining our organizational mission with the intent to eliminate white supremacy, and will be working to revise organizational bylaws and foundational documents to restructure a racist power system and ensure BIPOC empowerment. The Board has created interim versions of a mission statement, organizational vision, and a clear statement of our community values which center inclusivity and explicitly reject racism and white supremacy. These documents are intended for use over the next year, and will be shared in this space later this week.

Following that step, we will be undertaking a strategic planning process specifically focused on inclusion — in particular, on eliminating racism and empowering BIPOC members. We will be inviting everyone in our community to take part in strategic planning, which will create a permanent new mission, vision, and values for our organization and all of our projects, including WisCon.

We recognize that this is not a goal we can reach in a single year. Our strategic planning process will involve mapping out our goals for the next five years, along with broadly stated tasks for achieving those goals. We ask the full community to hold the SF3 Board accountable in this work.

We commit to sharing a monthly update on our progress, our goals, and what we have learned.

Within the next 30 days, we will be proceeding according to this schedule:

  • September 30, 2021: Share interim Mission, Vision, and Values
  • Early October (no later than October 14): Send out meeting agenda and information packet in advance of SF3 Annual Member Meeting.
  • October 11, 2021: Share overview and initial steps of strategic planning process and invite volunteers to join a committee established to carry out that process. The strategic planning process will include a plan for soliciting input, experiences, and feedback from BIPOC members of our community in particular. There will be a clear process for this; in order to treat feedback seriously and with care, we will not solicit that information before a system is created by the strategic planning committee, equipped with the resources they need to succeed.
  • October 18, 2021: Blog post outlining plans for the next month of work on these goals, with dates. This post will also include reports of the work accomplished so far.
  • October 24, 2021: SF3 Annual Member Meeting (details forthcoming)

Note: By default all comments are held for moderation. The blog manager unscreens comments as they’re able around the constraints of their day job. It could take up to 24 hours for your comment to be posted publicly.

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2020 SF3 Annual Meeting: Sunday October 18

The 2020 SF3 Annual Meeting will take place on Sunday, October 18, 2020, at 1PM (Central). This meeting will be held virtually; you can join by telephone or internet. If you are a current SF3 member you will receive information about how to join by Saturday October 17, via the email address we have on file.  

Membership
In order to vote at the annual meeting, you need to be a current member. The deadline for joining the SF3 prior to this year’s meeting is Wednesday October 14, at 11:59pm.

Membership in SF3 runs for one year only, beginning at the Annual Meeting and ending just prior to the next year’s meeting. Were you a member for last year’s Annual Meeting? You will have to purchase a membership for this year if you wish to attend and vote at this year’s meeting.

Membership rates, a PDF membership form and mailing instructions, and the online membership gateway are all available on the Join page on the SF3 website.

You can submit your membership form either online or in hardcopy by mail.

If you purchase your membership online, you can do so anytime before the deadline above. Mailed membership forms and payment must be postmarked no later than the deadline. If you plan to purchase or renew your membership by mail, please email the SF3 Treasurer at treasurer@sf3.org before the deadline; this will allow us to ensure that you receive meeting information in a timely manner, even if the mail is delayed.

Proxy
If you become an SF3 member and are unable to attend the meeting, you may choose to ask a member who will attend to vote for you by proxy. The proxy form can be found on the SF3 website, and must be submitted by 11:59pm Central Time on Saturday, October 17.

Agenda
One officer term ends this year, the Vice President, and two others are being filled for the remaining two years of their term. If you are considering putting your name forward for either position, you can find more information about SF3 officer duties on the SF3 website. If you have additional questions about either role or about the process for joining the Board, please email SF3’s Personnel Committee at personnel@sf3.org or email the Board with questions about their experiences at board@sf3.org.

Agenda

  • Old Business
    • Officer Reports
      • President Report
      • Vice President Report
      • Treasurer Report
      • Secretary Report
      • Development Director Report
      • Reports from Members-at-Large
    • Committee Chair Reports
      • WisCon ConCom Report
      • Communications Committee Report
      • Personnel Committee Report
  • New Business
    • Board officer positions
      • Vice President (term ending 2020)
      • President (filling remaining 2 years of term)
      • Treasurer (filling remaining 2 years of term)
      • FYI: Secretary, Development Director, and current Members-at-Large have one year left in term. 
    • Notice of appointment of Committee Chairs. (As a reminder, these appointments are made throughout the year)
      • Communications: Kit Stubbs
      • Personnel: Ira Alexandre
      • WisCon ConCom: open
  • Plans for SF3 and WisCon in 2021 and 2022, in light of COVID-19

If you have any questions about the upcoming meeting, please contact the SF3 Secretary (Bronwyn Bjorkman) at secretary@sf3.org.

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2019 Annual SF3 Board and member meeting — Sunday, Oct 20

The Board and membership of the Society for the Furtherance & Study of Fantasy & Science Fiction—a.k.a. SF3, the nonprofit parent organization of WisCon—will meet on Sunday, October 20 at 3pm Central Time. This meeting will be held solely as a conference call; there will be no in-person meeting. You can attend the meeting via phone or internet; you can receive information on how to access the meeting by emailing info@sf3.org

Membership
In order to vote at the annual meeting, you need to be a current member. The deadline for joining the SF3 prior to this year’s meeting is Wednesday October 16, at 11:59pm

Membership in SF3 runs for one year only, beginning at the Annual Meeting and ending just prior to the next year’s meeting. Were you a member for last year’s Annual Meeting? You will have to purchase a membership for this year if you wish to attend and vote at this year’s meeting.
Membership rates, a PDF membership form and mailing instructions, and the online membership gateway are all available on the Join page on the SF3 website
You can submit your membership form either online or in hardcopy by mail.

  •  If you purchase your membership online, you can do so anytime before the deadline above. Mailed membership forms and payment must be postmarked no later than the deadline
  • If you plan to purchase or renew your membership by mail, please email the SF3 Treasurer at treasurer@sf3.org before the deadline; this will allow us to ensure that you receive meeting information in a timely manner, even if the mail is delayed.

Agenda
All current members will receive a PDF document via email which will include the meeting agenda, financial reports, and committee reports.  Keep an eye on your spam folder as attachments can sometimes fool even the savviest spam filter.
Paper materials are mailed by request only. Email the Corresponding Secretary  at correspondsecretary@sf3.org by 11:59pm Central Time on Wednesday, October 16 at the latest to request paper materials. Earlier requests will allow us to mail your packet earlier, reducing the danger that you will not receive it prior to the meeting.

Two officer terms end this year: President and Treasurer. If you are considering putting your name forward for either position, please review the list of officer duties on the SF3 website. If you have additional questions about either role or about the process for joining the Board, please email SF3’s Personnel Committee at personnel@sf3.org or email the Board with questions about their experiences at board@sf3.org.

A bylaw revision is also being proposed to create two new SF3 board positions: Development Director and Member-At-Large. If the bylaw revision is passed, we will also hold elections for these positions. If you are potentially interested in standing for either of them, or have any questions about their proposed duties, you can contact either the Personnel Committee or the SF3 Board. 

Proxy
If you become an SF3 member and are unable to attend the meeting, you may choose to ask a member who will attend to vote for you by proxy. The proxy form can be found on the SF3 website, and must be submitted by 11:59pm Central Time on Saturday, October 19.

Questions
If you have questions about the upcoming meeting, please contact the SF3 Board via email at board@sf3.org

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2018 Annual SF3 Board and member meeting — Sunday, Oct 28

The Board and membership of the Society for the Furtherance & Study of Fantasy & Science Fiction — a.k.a. SF3, the nonprofit parent organization of the WisCon convention — will meet on Sunday, October 28 at 1pm Central Time. This meeting will be held solely as a conference call; there will be no in-person meeting. Members will be able to join the conference call via phone or internet.

Membership

In order to vote at the annual meeting, you must be a current member.  “Current member” simply means you’ve paid for your membership this year between September 1, 2018 and the deadlines below.

Purchase your membership by mail:  The postmark deadline for your membership form and payment is Wednesday, October 24. If you plan to purchase or renew your membership by mail, email the SF3 Treasurer  at treasurer@sf3.org before the deadline; this will allow us to ensure that you receive meeting information in a timely manner, even if the mail is delayed.

Purchase your membership online:  The online membership deadline is Wednesday, October 24, 11:59pm Central Time.

Membership rates, a PDF membership form and mailing instructions, and the online membership gateway are all available on the Join page at the SF3 website.

Agenda

All current members will receive a PDF document via email which will include the meeting agenda, financial reports, and committee reports.  Keep an eye on your spam folder as attachments can sometimes fool even the savviest spam filter.

Paper materials are mailed by request only. Email the Corresponding Secretary  at correspondsecretary@sf3.org by 11:59pm Central Time on Wednesday, October 24 at the latest to request paper materials. Earlier requests will allow us to mail your packet earlier, reducing the danger that you will not receive it prior to the meeting.

Two officer terms end this year: Corresponding Secretary and Recording Secretary.  If you are considering putting your name forward for either position, please review the list of officer duties on the SF3 website. If you have additional questions about either role or about the process for joining the Board, please email SF3’s Personnel Committee at personnel@sf3.org or email the Board with questions about their experiences at board@sf3.org

Proxy

If you become an SF3 member and are unable to attend the meeting, you may choose to ask a member who will attend to vote for you by proxy. The proxy form can be found on the SF3 website, and must be postmarked by October 24 or emailed to the Corresponding Secretary at correspondsecretary@sf3.org by 11:59pm Central Time on Saturday, October 27. If the form is mailed, you may also wish to email the same information to ensure that it is received prior to the meeting.

Questions

If you have questions about the upcoming meeting, please contact the SF3 Board via email at board@sf3.org

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