2019 Annual SF3 Board and member meeting — Sunday, Oct 20

The Board and membership of the Society for the Furtherance & Study of Fantasy & Science Fiction—a.k.a. SF3, the nonprofit parent organization of WisCon—will meet on Sunday, October 20 at 3pm Central Time. This meeting will be held solely as a conference call; there will be no in-person meeting. You can attend the meeting via phone or internet; you can receive information on how to access the meeting by emailing info@sf3.org

Membership
In order to vote at the annual meeting, you need to be a current member. The deadline for joining the SF3 prior to this year’s meeting is Wednesday October 16, at 11:59pm

Membership in SF3 runs for one year only, beginning at the Annual Meeting and ending just prior to the next year’s meeting. Were you a member for last year’s Annual Meeting? You will have to purchase a membership for this year if you wish to attend and vote at this year’s meeting.
Membership rates, a PDF membership form and mailing instructions, and the online membership gateway are all available on the Join page on the SF3 website
You can submit your membership form either online or in hardcopy by mail.

  •  If you purchase your membership online, you can do so anytime before the deadline above. Mailed membership forms and payment must be postmarked no later than the deadline
  • If you plan to purchase or renew your membership by mail, please email the SF3 Treasurer at treasurer@sf3.org before the deadline; this will allow us to ensure that you receive meeting information in a timely manner, even if the mail is delayed.

Agenda
All current members will receive a PDF document via email which will include the meeting agenda, financial reports, and committee reports.  Keep an eye on your spam folder as attachments can sometimes fool even the savviest spam filter.
Paper materials are mailed by request only. Email the Corresponding Secretary  at correspondsecretary@sf3.org by 11:59pm Central Time on Wednesday, October 16 at the latest to request paper materials. Earlier requests will allow us to mail your packet earlier, reducing the danger that you will not receive it prior to the meeting.

Two officer terms end this year: President and Treasurer. If you are considering putting your name forward for either position, please review the list of officer duties on the SF3 website. If you have additional questions about either role or about the process for joining the Board, please email SF3’s Personnel Committee at personnel@sf3.org or email the Board with questions about their experiences at board@sf3.org.

A bylaw revision is also being proposed to create two new SF3 board positions: Development Director and Member-At-Large. If the bylaw revision is passed, we will also hold elections for these positions. If you are potentially interested in standing for either of them, or have any questions about their proposed duties, you can contact either the Personnel Committee or the SF3 Board. 

Proxy
If you become an SF3 member and are unable to attend the meeting, you may choose to ask a member who will attend to vote for you by proxy. The proxy form can be found on the SF3 website, and must be submitted by 11:59pm Central Time on Saturday, October 19.

Questions
If you have questions about the upcoming meeting, please contact the SF3 Board via email at board@sf3.org

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